Find out how eAuditor cloud facilitates IT inventory
in an organization

Learn how, with eAuditor cloud, you can fully automate the IT inventory process, keep your data up-to-date and regain control of your organization’s IT infrastructure.

Why IT inventory is the foundation of infrastructure management

An efficiently and correctly inventoried IT environment is the foundation of a well-functioning infrastructure. It’s not just a matter of order, it’s a real impact on security, stability and financial savings.

An administrator who takes care of an up-to-date inventory is an administrator who knows what devices and software are in his environment. This ensures that every resource is properly “taken care of,” both technically and in terms of security. The hardware is not outdated, and its performance is matched to the requirements of the applications being run. Regular monitoring of configurations makes it possible to plan updates, detect vulnerabilities and maintain high software security standards. Inventoried devices can also be covered by additional security policies, such as disk encryption, access control and remote locking. Failure to include equipment in the inventory, on the other hand, can lead to serious consequences, especially if the lost or stolen device contained sensitive data. Any incident could potentially end in a data leak, which (according to regulations) should be reported before someone else does, while this is a topic for a separate post.

Up-to-date inventory also has a practical organizational dimension. When a new employee joins the team, the administrator can quickly select equipment for him or her from the stock available in the warehouse, without having to purchase new equipment and without any downtime. If, on the other hand, a purchase is necessary, it can be scheduled in advance, eliminating the risk of delays.

Still, many organizations in the 21st century keep asset records in Excel sheets or… on paper. This solution works until there is a fire, flooding, etc. A good inventory is one that is cyclical, automatic and has a secure data storage system. That’s why it’s worth using modern tools, such as the eAuditor cloud system, which not only automates the entire process, but also ensures the security and high availability of data.

Automatic inventory with eAuditor cloud

The eAuditor cloud system uses an agent-based architecture, this means that a lightweight component (eAgent) is installed on each end station, which automatically identifies the hardware and software present in the IT environment. As a result, the inventory process is fully automatic, without the need for manual data completion. Once the agent is installed, the system detects not only the computer itself, but also all peripherals connected to it, such as flash drives and monitors.

The administrator can also automatically install agents on the internal network using GPO policies, allowing the entire organization to be quickly inventoried.

Integration with Entra ID and external data sources

The system integrates with Microsoft Entra ID (formerly Azure AD), which allows users and devices to be imported from directories.

In addition to this, eAuditor cloud also allows other types of resources, not just computers, to be manually entered or imported from external sources. The administrator can define his own classes of hardware, such as mice, keyboards, scales, cash registers or other auxiliary devices. Each such item can be assigned to a specific user or associated with other hardware as a slave device.

Full identification of hardware and software

The eAuditor agent scans workstations in detail, reading data from system registries and identifying installed software. This makes it possible to quickly verify what applications are present in the environment, who is using them and whether they are actually being used. The system can analyze the real use of applications based on user activity (mouse movement, keyboard use), which makes it possible to determine the level of involvement and work efficiency. This is a feature we will describe in detail in an upcoming post on activity monitoring.

Advanced hardware data

Each computer inventoried in eAuditor cloud is described with a set of technical information, such as:

• Operating system (version, serial number, product type)
• Motherboard (manufacturer, model, serial number, BIOS version)
• Hard drives (model number, interface type, capacity, serial number)
• RAM (location, manufacturer, frequency, capacity, part number)

In addition, the system monitors parameters such as CPU load, RAM usage and disk occupancy to assess hardware health and prevent failures.

Relationships between resources and users

In the “Relationships” module, eAuditor cloud presents graphical relationships between users, devices and assigned resources. This makes it easy to see who is using a particular piece of equipment, what software they have installed and what peripherals are associated with them. This is a great convenience for audits, analysis or equipment handovers.

Software inventory and security

In the context of software, the system collects information about:

• program name,
• versions,
• manufacturer,
• installation date,
• registry keys (e.g. HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft).

This allows the administrator to have full visibility of all applications to control licensing and security policy compliance.

In the security area, eAuditor cloud also maintains an inventory of encrypted disks and decryption keys, and tracks the status of Windows updates, indicating missing security patches.

All this translates into a real increase in the organization’s resilience to incidents and vulnerabilities.

Business benefits of inventory in eAuditor cloud

In summary, implementing an eAuditor cloud system is not just a technical tool, but also a real business value for the entire organization. With automated inventory, you can:

• Save time and reduce costs by eliminating manual updates and streamlining purchasing processes.
• Maintain compliance with audits and inspections, the system provides quick access to reports, full history and evidence of compliance.
• Increase security, full visibility of hardware and software allows you to quickly detect unauthorized devices or applications.
• Facilitate preparation for certification (ISO, RODO, NIS2), structured data on assets and security policies provide a solid basis for meeting formal requirements.

As a result, eAuditor cloud supports not only IT departments, but also management and internal audit, providing reliable data that translates into better decisions, better security and more efficient management of IT infrastructure.